Mistakes Companies Make When Planning a Corporate Event
Corporate events need to be taken seriously since they say a lot about your company. These events help set the tone for your employees during regular work hours.
Additionally, these events help you network with other companies and important individuals who can assist in growing your business. Planning these events well can help you make a great impression.
Failing to Make an Accurate Headcount
When you don’t have an accurate headcount, things will be off at your event. This may include not having enough or having too much food, space, or handouts. These discrepancies can reflect poorly on your company because they are a clear result of poor planning. If it is clear that your company can’t plan for an event it is in charge of, how can employees, clients, or partners trust you to be on top of other things?
To avoid these pitfalls, you must try to get an accurate headcount. This can be tricky because you can’t get a completely accurate headcount without the cooperation of attending guests. To make it easier for your guests to RSVP, you may consider electronic options instead of requiring physical RSVPs. You can even use invitation sites that send out reminders for RSVPs.
Planning Every Aspect In-House
Many of the people who work in corporate companies are not trained event planners. Because of this, planning an entire event completely in-house can be stressful.
Important factors may be overlooked simply because people are not trained to look out for those things. An event planner can help reduce the stress of dealing with all the event details yourself.
Not Having Backup Plans
As much as you want every corporate event to run smoothly and perfectly, this isn’t always possible. There can be a myriad of problems from catering issues to important speakers not being able to attend. To ensure that your event is still successful despite any setbacks, you should make a contingency plan. You can start by listing possible problems yourself and consulting with an event planner on what else might happen and how you can plan around these things.
When you plan a successful event, a lot of the things you plan probably won’t actually end up happening. However, it is still important to plan for all possibilities since you can never know the future. If you have a solid plan, attendees will never notice a hiccup in the event even if you are experiencing difficulties behind the scenes.
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